Say Hello to Orta
One platform to onboard, schedule, and stay compliant: built to take the admin off your plate so you can focus on running a great pub.
Visit Orta →3 months completely free. New Save British Pubs members get the entire Orta platform free for 3 months, no card required.
Workforce management, without the admin headache
Orta was built to solve one of the biggest operational challenges facing modern businesses: managing a workforce efficiently from day one and beyond. Too many pubs rely on disconnected systems, spreadsheets, emails, and paper-based processes, to recruit, onboard, schedule, and manage their people. The result is unnecessary admin, compliance risk, scheduling headaches, and a poor experience for both managers and staff.
Orta brings the entire workforce lifecycle into a single, intelligent platform. From recruitment and onboarding to compliance, training, credential management, rota planning, shift management, attendance, and staff engagement, Orta provides everything a pub needs to build, manage, and support its team in one place.
Pubs are at the heart of our communities, and behind every successful one is a hardworking team. Managing onboarding, compliance, training, and rotas across multiple systems wastes time and creates unnecessary stress. Orta brings it all together, giving managers complete visibility while empowering staff to access their schedules, complete tasks, and stay informed with confidence.
Less admin, more hospitality With the right technology, pub teams can spend less time on paperwork, stay compliant, and focus on what they do best: delivering great experiences for every customer.
Five things every pub owner should have covered on workforce compliance
Running a compliant pub means more than a good rota. Here are five areas Orta helps operators stay on top of, check the detail against current guidance before you publish, as requirements can change.
Right to work checks have to happen before day one, every time. Every employer in the UK is legally required to check, and keep evidence of, each worker’s right to work before they start, including for casual and agency staff. Getting this wrong carries a civil penalty, so proof needs to be captured and stored properly, not just glanced at.
Certificates expire quietly, and inspectors notice. Personal licences, food hygiene certificates, and first aid qualifications all have renewal dates. Tracking these across a shifting team on a spreadsheet is where compliance gaps creep in.
Working Time Regulations require proper record-keeping. Rest breaks, maximum weekly hours, and holiday entitlement all need to be tracked accurately, not just paid correctly, but evidenced if ever challenged.
Staff documents are personal data, and GDPR applies to them. ID checks, contracts, DBS results, and certificates all need to be stored securely, accessed only by the right people, and retained (or deleted) in line with your data policy.
Fair, documented rota decisions protect you under the Equality Act. Shift allocation and scheduling decisions should be consistent and explainable; informal, undocumented processes are the hardest to defend if a dispute arises.
Everything you need, in one system
Orta isn’t just a compliance tool: it’s a complete workforce platform designed to make running your pub easier.
24-Hour Onboarding
Digital document collection, automated reference checks, and right-to-work verification turn weeks of paperwork into a single day.
Compliance Dashboard
Automatic alerts before certificates and training expire, plus inspection-ready reports exported in seconds.
Smart Rota Building
Department-specific rotas, shift templates, and open shifts broadcast to your own staff before you call an agency.
GPS Clock-In
Accurate, tamper-proof timesheets and live attendance tracking from any device.
Agency Control
Fill shifts internally first, cut agency spend, and track true cost per shift.
Mobile App for Staff
Staff view rotas, swap shifts, and clock in from their own phone: no more group chats.
Multi-Site Ready
Manage every venue from one login, with manager approvals and location-specific settings.
Payroll Exports
Direct payroll and overtime exports save hours of manual admin every single pay run.
Know the rules. Stay protected.
Workforce compliance touches several pieces of UK legislation, here’s what every pub owner should have on their radar. Please verify current detail before publishing.
Immigration, Asylum and Nationality Act 2006
Sets out the legal requirement to check, and evidence, every worker’s right to work in the UK before their first day.
Licensing Act 2003
Requires a designated premises supervisor and personal licence holders, licences and their renewal dates need active tracking.
Food Safety Act 1990 & Food Hygiene Regulations
Sets food hygiene standards and training expectations for anyone handling food, certificates need to stay current and evidenced.
Working Time Regulations 1998
Governs maximum hours, rest breaks, and holiday entitlement, with a requirement to keep adequate records.
UK GDPR & Data Protection Act 2018
Applies to every piece of staff data you hold, ID documents, contracts, DBS results, and training records included.
Equality Act 2010
Scheduling and rota decisions must be fair and non-discriminatory, and defensible if ever questioned.
3 Months Completely Free
Orta’s introductory offer is available to all Save British Pubs members: the full platform, free for 3 months, with no setup fees and no long-term lock-in.
3 months, full platform access After your free period, Orta’s standard pricing applies: the Best Value bundle (Onboarding plus Compliance) from £129/month, or the full Workforce all-in-one plan (with rota and payroll) at £400/site/month. Cancel any time with 30 days’ notice.
No setup fees. No obligation. Speak to Orta directly to get started.
Compliance admin shouldn’t eat your Sunday nights
Between right-to-work checks, expiring certificates, and building next week’s rota, workforce admin is one of the biggest hidden time-costs in running a pub, and one of the easiest to get wrong.
Orta brings onboarding, compliance tracking, and rota management into one place, so managers get their evenings back and staff get a straightforward way to see their schedule and stay on top of what’s expected of them.
As a Save British Pubs member, you get the entire Orta platform free for 3 months: plenty of time to get onboarding, compliance, and rota management running properly before any cost applies.
Pubs are at the heart of our communities, bringing people together and creating memorable experiences. Behind every successful pub is a hardworking team, and we believe they deserve technology that makes their jobs easier, not more complicated.
Our Blogs
Visit our Blogs
From market towns to city centres, our beloved pubs are disappearing at an alarming rate. These aren't just buildings - they're the soul of our communities, where friendships are forged, stories are shared, and British culture lives and breathes.
